Supercharge your PowerPoint productivity with
Supercharge your PPT Productivity with PPTools - Click here to learn more.

PPTools

Image Export converts PowerPoint slides to high-quality images.

PPT2HTML exports HTML even from PowerPoint 2010 and 2013, gives you full control of PowerPoint HTML output, helps meet Section 508 accessibility requirements

Merge Excel data into PowerPoint presentations to create certificates, awards presentations, personalized presentations and more

Resize your presentations quickly and without distortion

Language Selector switches the text in your presentation from one language to another

FixLinks prevents broken links when you distribute PowerPoint presentations

Shape Styles brings styles to PowerPoint. Apply complex formatting with a single click.

Prep4PDF preserves interactivity in PowerPoint presentations when you convert to PDF

Distribute presentations as Adobe Acrobat PDF (Portable Document Format)

Which is better for distributing your finished presentations, PowerPoint PPT/PPS files or Acrobat PDFs?

That depends on your presentation and audience. All of the information below assumes that you have PowerPoint 97 (or later) and/or Acrobat 4 (or later).

See Making Acrobat PDFs from PowerPoint to learn more about making PDFs.

Feature PowerPoint PPT Acrobat PDF
Security Not available except in 2002 or later. Password-protected presentations can't be opened in earlier versions of PowerPoint or in any Mac version. PDFs can require a password to open, and/or can be protected against printing, editing, copying, etc. Any version of Reader or Acrobat can open protected PDFs if the user knows the password.
Ease of authoring PowerPoint is simple to learn and use, relatively flexible You must author your content in some other program. You may use Acrobat to create links, add security and other features. Acrobat includes PDFMaker macros to help convert some PowerPoint interactive features to PDFs. PPTools Prep4PDF converts nearly all PowerPoint links to PDF.
How to distribute Save as PPT or PPS. Distribute the PPT/PPS directly or use PowerPoint's Pack and Go or Package for CD features to include a PowerPoint viewer & installer along with the presentation in a single EXE file Save as PDF. Distribute. See Mark Anderson's Running Acrobat Reader from CD to learn how to make a self-running CD from your PDFs.
Viewers Several PowerPoint viewers are free and available for PC and Mac. See Download Free PowerPoint Viewers for links. Viewers don't support any VBA or ActiveX controls (ie, Flash movies etc.). Acrobat Reader is free and is available for PC, Mac and several Unix variants, and is probably already installed on most computers. Reader supports all PDF features - that is, if you can view it in Acrobat, you can view it in Reader, including support for JavaScript.
Self-Contained files PowerPoint can include linked graphics but these are best avoided when a PowerPoint file is to be distributed. By default, it embeds graphics. It links to movies and sounds, generally (though you can specify that it embed WAV sound files if below a certain size). Without special care, links will be absolute, fully pathed and will break when you move the presentation to other computers. See Sounds/Movies don't play, images disappear or links break when I move or email a presentation
PowerPoint can embed some TrueType fonts into the PPT/PPS file so they're available when opened on a PC where the fonts aren't already installed. Mac PowerPoint can't embed fonts and can't use embedded fonts. See FONT embedding
PDFs embed all but Movie files, where the same cautions re linking applies. Linking to relative paths is easier to do in PDFs but still requires care and testing.
Acrobat embeds most fonts with little difficulty. Fonts embedded in PDFs are compatible cross-platform.


Did this solve your problem? If so, please consider supporting the PPT FAQ with a small PayPal donation.
Page copy protected against web site content infringement by Copyscape Contents © 1995 - 2015 Stephen Rindsberg, Rindsberg Photography, Inc. and members of the MS PowerPoint MVP team. You may link to this page but any form of unauthorized reproduction of this page's contents is expressly forbidden.
Español    Deutsch    Français    Português    Italiano    Nederlands    Greek    Japanese    Korean    Chinese

Supercharge your PPT Productivity with PPTools

content authoring & site maintenance by
Friday, the automatic faq maker (logo)
Friday - The Automatic FAQ Maker

Distribute presentations as Adobe Acrobat PDF (Portable Document Format)
http://www.pptfaq.com/FAQ00126_Distribute_presentations_as_Adobe_Acrobat_PDF_-Portable_Document_Format-.htm
Last update 07 June, 2011
Created: