Insert all slides from a group of presentations into the current presentation
You have a set of presentations you want to combine into a single PPT file.
While you can manually choose Insert, Slides, From File over and over again, that can get quite tedious, especially if there are many files.
Here are two approaches to solving the problem.
Solution 1 - Insert files from a list
The macro below will read each PPT file name from a list of files in LIST.TXT and for each presentation name it reads, it will insert all slides from that presentation into the current presentation. By creating the LIST.TXT file yourself, you can have the macro insert slides from presentations in multiple folders.
If the LIST.TXT file doesn't exist, the macro creates it and fills it with the names of all the files in the folder specified to by sListFilePath. (And thanks to Doug for his follow-up questions that nudged me into making this clearer.)
Sub InsertFromList() ' Inserts all presentations named in LIST.TXT into current presentation ' in list order ' LIST.TXT must be properly formatted, one full path name per line On Error GoTo ErrorHandler Dim sListFileName As String Dim sListFilePath As String Dim iListFileNum As Integer Dim sBuf As String ' EDIT THESE AS NEEDED ' name of file containing files to be inserted sListFileName = "LIST.TXT" ' backslash terminated path to filder containing list file: sListFilePath = "c:\support\batchinsert\" ' Do we have a file open already? If Not Presentations.Count > 0 Then Exit Sub End If ' If LIST.TXT file doesn't exist, create it If Len(Dir$(sListFilePath & sListFileName)) = 0 Then iListFileNum = FreeFile() Open sListFilePath & sListFileName For Output As iListFileNum ' get file names sBuf = Dir$(sListFilePath & "*.PPT") While Not sBuf = "" Print #iListFileNum, sBuf sBuf = Dir$ Wend Close #iListFileNum End If iListFileNum = FreeFile() Open sListFilePath & sListFileName For Input As iListFileNum ' Process the list While Not EOF(iListFileNum) ' Get a line from the list file Line Input #iListFileNum, sBuf ' Verify that the file named on the line exists If Dir$(sBuf) <> "" Then Call ActivePresentation.Slides.InsertFromFile( _ sBuf, ActivePresentation.Slides.Count) End If Wend Close #iListFileNum MsgBox "DONE!" NormalExit: Exit Sub ErrorHandler: Call MsgBox("Error:" & vbCrLf & Err.Number & vbCrLf & Err.Description, _ vbOKOnly, "Error inserting files") Resume NormalExit End Sub
Solution 2 - Insert all slides from all presentations in the same folder
The following code will insert all slides from all presentations in the same folder as the currently active presentation (but won't try to insert slides from the current presentation into itself).
Sub InsertAllSlides() ' Insert all slides from all presentations in the same folder as this one ' INTO this one; do not attempt to insert THIS file into itself, though. Dim vArray() As String Dim x As Long ' Change "*.PPT" to "*.PPTX" or whatever if necessary: EnumerateFiles ActivePresentation.Path & "\", "*.PPT", vArray With ActivePresentation For x = 1 To UBound(vArray) If Len(vArray(x)) > 0 Then .Slides.InsertFromFile vArray(x), .Slides.Count End If Next End With End Sub Sub EnumerateFiles(ByVal sDirectory As String, _ ByVal sFileSpec As String, _ ByRef vArray As Variant) ' collect all files matching the file spec into vArray, an array of strings Dim sTemp As String ReDim vArray(1 To 1) sTemp = Dir$(sDirectory & sFileSpec) Do While Len(sTemp) > 0 ' NOT the "mother ship" ... current presentation If sTemp <> ActivePresentation.Name Then ReDim Preserve vArray(1 To UBound(vArray) + 1) vArray(UBound(vArray)) = sDirectory & sTemp End If sTemp = Dir$ Loop End Sub
See How do I use VBA code in PowerPoint? to learn how to use this example code.