Supercharge your PowerPoint productivity with
Supercharge your PPT Productivity with PPTools - Click here to learn more.

PPTools

Image Export converts PowerPoint slides to high-quality images.

PPT2HTML exports HTML even from PowerPoint 2010 and 2013, gives you full control of PowerPoint HTML output, helps meet Section 508 accessibility requirements

Merge Excel data into PowerPoint presentations to create certificates, awards presentations, personalized presentations and more

Resize your presentations quickly and without distortion

Language Selector switches the text in your presentation from one language to another

FixLinks prevents broken links when you distribute PowerPoint presentations

Shape Styles brings styles to PowerPoint. Apply complex formatting with a single click.

Prep4PDF preserves interactivity in PowerPoint presentations when you convert to PDF

Correct the order of shapes on Notes Pages. Fix disappearing notes in presenter view.

Problem

Your slide notes text doesn't appear in presenter view.

Presenter view locates the second shape on your notes pages and assumes it's the notes text placeholder.
Usually this is true but not always. If the notes text isn't the second shape on the notes page, presenter view won't display your notes text.
If the second shape on the notes page happens to have text, presenter view will display that instead of the notes text.

Solution

Run this macro on your presentation. It will move the notes page slide image and notes text placeholders into the proper order.

Sub FixNotesPageShapeOrder()

    Dim oSl As Slide
    Dim oSh As Shape

    For Each oSl In ActivePresentation.Slides
        ' Send body text to back first
        Set oSh = NotesBodyPlaceholder(oSl)
        If Not oSh Is Nothing Then
            oSh.ZOrder (msoSendToBack)
        End If
        ' Then slide image so
        Set oSh = NotesSlidePlaceholder(oSl)
        If Not oSh Is Nothing Then
            oSh.ZOrder (msoSendToBack)
        End If
        ' and now the order is Slide Image, Body Text, Otherstuff
    Next

End Sub

Function NotesBodyPlaceholder(oSl As Slide) As Shape
    Dim oSh As Shape
    For Each oSh In oSl.NotesPage.Shapes
        If oSh.Type = msoPlaceholder Then
            If oSh.PlaceholderFormat.Type = ppPlaceholderBody Then
                ' Found it!
                Set NotesBodyPlaceholder = oSh
            End If
        End If
    Next
End Function

Function NotesSlidePlaceholder(oSl As Slide) As Shape
    Dim oSh As Shape
    For Each oSh In oSl.NotesPage.Shapes
        If oSh.Type = msoPlaceholder Then
            If oSh.PlaceholderFormat.Type = ppPlaceholderTitle Then
                ' Found it!
                Set NotesSlidePlaceholder = oSh
            End If
        End If
    Next

End Function

See How do I use VBA code in PowerPoint? to learn how to use this example code.


Did this solve your problem? If so, please consider supporting the PPT FAQ with a small PayPal donation.
Page copy protected against web site content infringement by Copyscape Contents © 1995 - 2015 Stephen Rindsberg, Rindsberg Photography, Inc. and members of the MS PowerPoint MVP team. You may link to this page but any form of unauthorized reproduction of this page's contents is expressly forbidden.
Español    Deutsch    Français    Português    Italiano    Nederlands    Greek    Japanese    Korean    Chinese

Supercharge your PPT Productivity with PPTools

content authoring & site maintenance by
Friday, the automatic faq maker (logo)
Friday - The Automatic FAQ Maker

Correct the order of shapes on Notes Pages. Fix disappearing notes in presenter view.
http://www.pptfaq.com/FAQ00951_Correct_the_order_of_shapes_on_Notes_Pages-_Fix_disappearing_notes_in_presenter_view-.htm
Last update 07 June, 2011
Created: