Convert PowerPoint 2002/2003 comments into PowerPoint 2000 comments
If you enter comments in PowerPoint 2002 and later, they're invisible to people who open the presentation in PowerPoint 2000 and earlier, and in Mac PowerPoint versions at least through PowerPoint 2004.
And even in PowerPoint 2002 and up, you can't print these new-style comments along with your slide; you can only print them as a second sheet that includes the comment text (but no indication of the comment's location on the slide).
And there's no option to have new-style comments appear during a slide show. This used to be possible in previous versions of PowerPoint.
There's no way to fix this problem from PowerPoint 2000 and earlier, or from Mac Powerpoint. These solutions only work in the versions of PowerPoint that actually created the new style comments (ie, 2002 and up, Windows).
Our PPTools StarterSet Plus add-in includes a tool that lets you add old-style comments to your PowerPoint 2002 and later presentations.
It also includes a tool that converts existing new-style comments to old-style ones.
Converted comments are visible in older versions/Mac versions of PowerPoint and print along with the slides/appear in slide shows if you so choose.
If you'd rather do it yourself, here's a VBA subroutine you can run in PowerPoint 2002 or later. It locates each comment in the current presentation and adds an old-style comment with the same author, date and text, more or less.
Both comments disappear in PowerPoint 2002 when you choose View and remove the checkmark next to Markup. Only the oldstyle comment will be visible in older versions of PowerPoint.
There's also a routine to delete the new-style comments if you wish.
Sub ConvertComments() ' Converts new-style comments to old Dim oSl As Slide Dim oSlides As Slides Dim oCom As Comment Set oSlides = ActivePresentation.Slides For Each oSl In oSlides For Each oCom In oSl.Comments With oSl.Shapes.AddComment(oCom.Left, oCom.Top) .TextFrame.TextRange.Text = oCom.Author & " " & oCom.DateTime _ & vbCrLf _ & oCom.Text End With Next oCom Next oSl End Sub Sub DeleteNewComments() ' Optionally delete new-style comments Dim oSld as Slide Dim x as Long For each oSld in ActivePresentation.Slides For x = oSld.Comments.Count to 1 Step -1 oSld.Comments(x).Delete Next x Next oSld End Sub
See How do I use VBA code in PowerPoint? to learn how to use this example code.